Project Description

 Hotel Data Entry Clerk for Payment Transactions and Refund Logs

Objective:
Accurately record and maintain hotel payment transactions and refund logs, ensuring financial data is well-organized for accounting, audits, and customer reference.

Scope of Work:

1. Enter daily payment transactions from invoices, receipts, or system exports into the provided spreadsheet or accounting template.

2. Record refund requests and approved refunds with proper reference numbers.

3. Verify transaction details (amounts, methods, dates) against source documents.

4. Update guest account records with payment and refund information.

5. Flag incomplete, duplicate, or inconsistent entries for correction.

6. Prepare a Word report summarizing daily totals, refunds issued, and any irregularities identified.

Required Data Fields:

• Transaction ID / Reference Number

• Guest Name / Booking ID

• Room Number (if applicable)

• Payment Date

• Payment Method (Cash, Card, Bank Transfer, Online)

• Amount Paid

• Refund Issued (Yes/No)

• Refund Amount

• Refund Date

• Notes / Comments

Deliverables:

• Completed Excel spreadsheet with payment transactions and refund records.

• Word report summarizing daily entries, refund logs, and flagged issues.

Additional Note:
Material source will be shared upon hire.

Deadline: August 31, 2025